Moreover studies show that re-use of data is the single surest way of maintaining the integrity of data and tracking errors and problems with it. For more help and advice, contact your Research Data Support Officers who can also review drafted UCL Data Management Plans if you send them in advance of submission (allow 1 to 2 weeks at least before your submission deadline). The ESRC research data policy recognises research data as the main assets of economic and social research. Guidance on data management roles and responsibilities. Google Analytics sets cookies that store anonymised information about how you got to the site, the pages you visit, how long you spend on each page and what you click on while youre visiting the site. The ADS can also help provide advice with some aspects of the data management planning and offers advice and support when considering the final outputs of the research project; in particular concerning their long term sustainability within an archive environment. A Data Management Plan (DMP) describes your data management and sharing activities. The examples below give a sense of what a data sharing plan can look like. Note that NIH encourages scientific data to be shared as soon as possible, and no later than the time of an associated publication or end of the performance period, whichever comes first. A Data Management Plan (DMP) is a formal document that describes how you will handle your data during the course of your research and at the conclusion of your study or project. Ask for advice from your colleagues, the library, local IT support, legal advisors, ethics boards, data repositories and more. Are any restrictions on data sharing required for example to safeguard research participants or to gain appropriate intellectual property protection? University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Where research involves living human participants, it is recommended you speak with the Data Protection team to confirm which data protection legislation apply. Data include but are not limited to: laboratory notebooks; field notebooks; questionnaires; texts; audio files; video files; models; photographs; test responses. What standards and methodologies will be utilised for data collection and management? . Safeguard the data behind the graph: It is a common expectation among RCUK funders that published results will include information on how to access the supporting data. 1).Project planning and . Describe any applicable factors affecting subsequent access, distribution, or reuse of scientific data related to: Any other considerations that may limit the extent of data sharing. ESRC requires a data management plan for all research grant applications generating data. When gaining informed consent, include consent for data sharing. As described in the Application Guide, the DMS Plan should be attached to the application as a PDF file. It is particularly useful to consult on technical aspects as these affect how your project is scheduled, the expertise and applications required, and the methods used to acquire and analyse data. Explanation that secondary sources of data have been considered and evaluated. Identify whether you will need to enter into a data sharing agreement before datasets and other study materials may be shared. by negotiating informed consent for data sharing. Get real time updates on the latest news and events. NIH will accept data derived from de-identified cell lines or clinical specimens lacking consent for research use that were created or collected before the effective date of this Policy. Outline your plans for preparing, organising and documenting data. Investigators are expected to submit data to a repository acceptable under the Genomic Data Sharing Policy. NIH staff will monitor compliance with approved DMS Plans during the annual RPPR process as well. A Data Management and Sharing (DMS) plan is a formal document that describes the scientific data to be generated or used in research projects and outlines specific provisions for ensuring that the data are FAIR: findable, accessible, interoperable, and reusable. NIH Institute or Center Data Sharing Policies, HHS Vulnerability Disclosure |Technical Issues: E-mail OER Webmaster. How to Develop a Data Management and Sharing Plan. Retrieved 8 August 2011, from http://www.wellcome.ac.uk/About-us/Policy/Spotlight-issues/Data-sharing/ 21BBSRC. This requires clear and detailed data description, annotation and contextual information, as well as good-structured and well-organised data files. (2010). This quarterly e-newsletter will keep you up-to-date with all ADS's news and events. Identify which of the data sets produced are considered to be of long-term value, Outline the plans for preparing and documenting data for preservation and sharing, Explain your archiving/preservation plan to ensure the long-term value of key datasets. For primary data if ethical issues could cause difficulties in data sharing, explain your strategies for dealing with these issues in the relevant section of the Je-S form, e.g. The guidance in this section is structured around the six core themes of the DCC Checklist for a Data Management Plan. data quality, formats, standards documentation and metadata, methodologies for data collection and/or processing. Assure that your data will remain accessible: Whatever approach you adopt, focus on making a convincing case that your data will remain accessible. To ensure aproject follows recommended practice and complies with relevant policies, researchers should draft a data management plan (DMP) and upload it to ourDMP inbox. A Data Management Plan (DMP) describes your data management and sharing activities. You need to explain if copyright of research data (both existing sources of data used or created) is agreed or clarified, especially for collaborative research or if various sources of data are combined. Where you are collaborating with partners based globally, confirm whether international data protection legislation apply to your research. Descriptions may include the data modality (e.g., imaging, genomic, mobile, survey), level of aggregation (e.g., individual, aggregated, summarized), and/or the degree of data processing. Data may be numerical, descriptive, aural or visual. We have developed specific data management and sharing guidance for centres and collaborative research. Indicate whether specialized tools are needed to access or manipulate shared scientific data to support replication or reuse, and name(s) of the needed tool(s) and software. As I will be using ________________, which is an NIH-funded repository, this repository has policies and procedures in place that will provide data access to qualified researchers, fully consistent with NIH data sharing policies and applicable laws and regulations. Outline additional hardware, software and technical expertise, support and training that is likely to be required and how it will be acquired, The UK cross-council Rural Economy and Land Use (RELU) programme provides example data management plans, Detailed data management plans provided by NERC data centres for its thematic programmes are online, Psychology specific guidance and example texts for completing DMPonline have emerged from the JISC DMTPsych project, ICPSR, a social science data archive in the USA, has collated example plans from the natural sciences, The University of California San Diego provides plans submitted by its researchers as part of National Science Foundation grant proposals, Yale University provides examples of data management plans. [4] Funders typically propose broad themes or questions for you to consider as appropriate to your proposal, though the Arts and Humanities Research Council (AHRC) and Economic and Social Research Council (ESRC) ask set questions. This element refers to oversight by the funded institution, rather than by NIH. Important: Do not include hypertext (e.g., hyperlinks and URLs) in the DMS Plan attachment. Provide specific details on access: Reassure funders by being very clear about where, when and how your data will be made available. Outline the metadata, documentation or other supporting material that should accompany the data for it to be interpreted correctly. Funded by UKRI through the ESRC with contributions from our partners, Consent, anonymisation and strategies to enable further re-use of data, Copyright and intellectual property ownership, Preparation of data for sharing and archiving, guidance for centres and collaborative research. Post-Award Plan Revisions:Although investigators submit plans before research begins, plans may need to be updated or revised over the course of a project for a variety of reasons for example, if the type(s) of data generated change(s), a more appropriate data repository becomes available, or if the sharing timeline shifts. To help reduce costs and time spent on data. Thus, we will make the data and associated documentation available to users only under a data-sharing agreement that provides for: (1) a commitment to using the data only for research purposes and not to identify any individual participant; (2) a commitment to securing the data using appropriate computer technology; and (3) a commitment to destroying or returning the data after analyses are completed. When developing a project or applying for funding you are likely to need a Data Management Plan. Planning also enables you to make sound decisions, bearing in mind the wider context and consequences of different options. Note that the GDS Policy expects certain types of data to be shared that may not be covered by the DMS Policys definition of scientific data. 1. Non-human genomic data is expected to be shared as soon as possible, but no later than the time of an associated publication, or end of the performance period, whichever is first. TheDig Digitalguidance aims to provide support for those creating digital data in archaeology, helping archaeologists manage digital data throughout projects and enabling the production of complete, ordered and stable archives that meet professional standards. File formatstable, URL: http://www.data-archive.ac.uk/create-manage/format/formats-table, 10Rusbridge, Chris & Charlesworth, Andrew. Where needed, protect participants identities by anonymising data. Pre-Award Plan Revisions:If the DMS Plan provided in the application cannot be approved based on the information provided, applicants will be notified that additional information is needed. The ESRC supports the position that most data can be curated and shared ethically, provided researchers pay attention right from the planning stages of research to the following aspects: Guidance on other rights including Freedom of Information Act. Think about how you will transfer data securely e.g. Funders typically expect a succinct summary submitted as part of the Case for Support or in an allocated section of the application form. Processes often evolve over time to respond to new opportunities or changes in the research. These justifications may also be of use in the event of a Freedom of Information request for your research data.[10]. Project director who is designing the research. Download the UCL Data Management Plan Template here: In addition to often being a prerequisite to receiving certain grants, DMPs are usefulfor: Here are a few tips to help you start writing a DMP: The RDM team offers both face-to-face and online training courses on how to write a data management plan. Retrieved 24 August2011, from: http://foiresearchdata.jiscpress.org/, 11UKDA, Consent and ethics, URL: http://www.data-archive.ac.uk/create-manage/consent-ethics, 12 JISC Legal, URL: http://www.jisclegal.ac.uk/, 13Ball, Alex. Example 3 A further guide - How to put the data management and sharing plan into practice - will address data management during the research process. Retrieved 8 August 2011, from: http://intranet2.lternet.edu/node/3248, ICPSR. External contractors involved in data collection, data entry, processing or analysis. Additional data documentation and de-identified data will be deposited for sharing along with phenotypic data, which includes demographics, family history of XXXXXX disease, and diagnosis, consistent with applicable laws and regulations. Provide information about where the collection will be made available and why. Some of these cookies are essential, while others help us to improve your experience by providing insights into how the site is being used. [15] Deciding what has long-term value and preparing those data to expected standards for deposit are time-consuming processes, for which you should allocate significant resources. (n.d.). If your data are to be deposited into an archive, particular formats may be preferred.[9]. The proposed research will involve a small sample (less than 20 participants) recruited from clinical facilities in the New York City area with Williams syndrome. Ensure to add information on any software, tools and methodologies you are planning to for these processes. Planning and preparing for your research project; maximising the research potential of existing research outputs by reusing and repurposing them, thinking about and developing your strategy for issues such as data, anticipating legal, ethical and commercial exceptions to. Data repositories for long-tail science: setting the scene. The content of a data management and sharing plan. [1] Making a plan helps you to save time and effort and makes the research process easier. Provide this information within the Staff Duties section in the Je-S form and where appropriate in the Justification of Resources. The section should briefly describe the procedures for quality assurance that will be carried out on the data collected at the time of data collection, data entry, digitisation and data checking. [6] IT services run established back-up regimes and your research group or department may have local policies and procedures that you can refer to. Metadata is a subset of this broad documentation, describing the data in detail. Religious studies technical plan. How you will make the resource accessible to the potential audience(s) identified. What are the further intended and/or foreseeable research uses for the completed dataset(s)? Each funder often has a unique template, use the guidance below to ensure your DMP meets funder expectations: Researchers can send draft plans to us for review before submitting to a funder. Support staff managing and administering research and research funding. Research staff collecting, processing and analysing data. In the UK this is the case for AHRC, BBSRC, Cancer Research UK, ESRC, MRC, NERC, STFC and the Wellcome Trust. NIHs Genomic Data Sharing (GDS) policy may also apply to your research. See theHow to Apply Application Guidefor form instructions. data management plan, FAQs and guidance. Many research funders now require, as part of their data policy, that a data management and sharing plan is submitted as part of each research grant application. ICPSRs Framework for Creating a Data Management Plan is of particular use. Investigators choosing to handle their own data sharing may wish to enter into a data-sharing agreement. If you would like us to visit your research centre to discuss data managing and deposit of your data with the UK Data Service in detail, get in touch. The UKDA offers a toolkit to help researchers cost activities related to managing and sharing social science data. State the relationship to other data available in public repositories e.g. The specifics of the plan will vary on a case-by-case basis, depending on the type of data to be shared and how the investigator plans to share the data. It should be of relevance to researchers and those supporting them within higher education. Documenting the calibration of instruments. Clearly defined roles and responsibilities add weight to your plans so be explicit about who will do what, how and when. The new policy for Data Management and Sharing Plans takes . [28]Guidance is available on our website and we run a helpdesk service to provide tailored advice. The plan should provide the reasoning for these decisions. Practical guidance on writing DMPs is available in the DCC guide: How to develop a data management and sharing plan. Examples of information to cover in a data sharing plan include: Generating large-scale genomic data? How will data sharing provide opportunities for coordination or collaboration? DCC Briefing Papers. If you are unsure of how issues of confidentiality are to be addressed to facilitate data sharing, please get in touch for advice. You may apply differing levels of service or adopt a combination of approaches: Select data of long-term value: Data sharing and preservation may not be applicable in every case. If applicable, specify how needed tools can be accessed. supporting research data management through grant funding. A DMP describes what data will be acquired or generated as part of a research project, how the data will be managed, described, analyzed, and stored, and what mechanisms will be used to at the end of your project to share and preserve the data. A data management and sharing plan helps you consider, at the project design and planning stage, how research data will be managed during the research process and shared afterwards with the wider research community. A range of how-to guides have been created categorised according to the phase of the resesearch data lifecycle they cover. Security may be more robust for any sensitive data you collect than for secondary data you hold under licence. Short-Term Storage and Data Management. Be clear about who will be responsible for different tasks. If you are unsure which services are available to you, check the repository list collated by DataCite, BioMed Central and the DCC. The plan should be included in the Resource Sharing sectionof the application. Summary of funders' expectations for data management and sharing plans, Checklist for a Data Management Plan